Planning an unforgettable wedding or party in Chicago? Music can make or break your event, and hiring a professional DJ is one of the most important decisions you’ll make. Whether you’re organizing a romantic wedding, a high-energy quinceañera, or a birthday bash, this ultimate checklist will help you cover every detail.
Why a DJ Checklist Matters
A well-planned DJ setup sets the tone for your entire event. From ceremony cues to dance floor energy, your DJ plays a critical role in keeping the party flowing smoothly. This checklist ensures no important moment gets missed, and that your event sounds as good as it looks.
Before You Book – What to Ask Your DJ
Before signing a contract, make sure to ask:
- Do you specialize in weddings, quinceañeras, or private parties?
- Are you bilingual or able to make announcements in Spanish and English?
- Can we customize the playlist to our taste?
- Do you take song requests?
- What happens if you’re unavailable last minute?
These questions help ensure your DJ understands your vibe, audience, and expectations.
Equipment and Setup Essentials
Ask your DJ what’s included in their setup:
- Professional sound system (speakers, subwoofers, microphones)
- Backup equipment in case of failure
- Lighting options: uplighting, moving heads, cold sparks
- Setup and teardown time
- Power requirements and venue coordination
A reliable setup is key to smooth transitions and clear announcements throughout the event.
Music Planning and Must-Haves
Work with your DJ to create a music plan that fits your style:
- Ceremony music (if applicable)
- Grand entrance and introductions
- First dance and parent dances
- Dance floor openers and peak-hour hits
- Last dance / send-off song
- “Do Not Play” list
Tip: Use Spotify playlists to communicate your vibe, then let your DJ handle the transitions and flow.
Day-of Event Timeline
Coordinate the schedule so everyone is on the same page:
- What time will the DJ arrive for setup?
- How long will they play?
- Will there be scheduled breaks or downtime?
- Who should the DJ check in with during the event?
- Who is the backup DJ or emergency contact?
Bonus Services to Consider
Want to take your party to the next level? Many DJs offer additional services:
- Emcee / MC hosting
- Uplighting and visual effects
- LED walls or TV screens
- Photo booths
- Cold spark machines or “dancing on clouds” fog effects
Be sure to ask if these add-ons are available as packages or a la carte.
Final Tips for a Smooth Event
- Share your event timeline in advance
- Assign a point person for day-of coordination
- Confirm arrival and setup times
- Test all AV equipment if possible
- Relax and enjoy — you’ve planned for success!
Book Your Chicago DJ with Confidence
At Luxor DJ, we specialize in weddings, quinceañeras, birthdays, and private parties across Chicago. Our team is bilingual, experienced, and fully equipped to bring your event to life — no stress, just unforgettable vibes.
👉 Contact us today for a free consultation or quote — and let’s make your celebration one to remember.
